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U.S. Naval Academy Alumni Association
Hampton Roads Chapter
Bylaws
ARTICLE I - NAME
The name of this organization shall be the Hampton Roads Chapter, U.S. Naval Academy Alumni Association, hereafter called the "Chapter".
ARTICLE II - AIMS
The aims of the Chapter are as follows:
1. To foster the interests of our country, the Naval Service and the U.S. Naval Academy.
2. To perpetuate friendships and associations formed by the members through their common experience and interest in the Naval Academy and the Naval Service and to promote fraternal feeling among Naval Academy Alumni.
3. To carry on an educational program devoted to the Navy, the Naval Service, the Naval Academy and their purposes.
4. To encourage and assist the growth and development of the Naval Academy.
5. To cooperate with other educational, scientific, literary and charitable organizations as appropriate.
6. To interest young men and women who desire a naval career and who give promise of being a credit to the Naval Service.
These aims are entirely patriotic, fraternal, educational and philanthropic and are not for the private financial advantage of the Chapter or of any member.
ARTICLE III - MEMBERSHIP
1. Any person who has been sworn in as a Midshipman in the U.S. Navy for the full and regular course prescribed by the Academic Board for his or her class at the Naval Academy and whose service has not been terminated under other than honorable conditions shall be eligible for regular membership in the Chapter upon the graduation of that class.
2. In addition to those eligible for regular membership, a person having demonstrated active support of the Naval Academy of the Naval Academy Alumni Association may be invited to apply for Associate Membership. Approval of issuance of such invitations will be considered on an individual basis by the Directors. The number of Associate Members shall not exceed ten percent of the members. Associate Members shall not be eligible to vote or hold office in the Chapter.
3. No person who has been convicted by final judgement in a court of law for a felonious offense, or separated from any U.S. Armed Force under other than honorable conditions shall be eligible to receive or retain any class of membership.
4. Unless the Board of Directors in its discretion declines to accept him or her, an eligible person may become a regular or associate member of the Chapter by payment of dues and fees prescribed by the Board.
5. Each regular member in good standing shall be entitled to one vote for each officer and director and one vote on any resolution presented to the members at any regular or special meeting.
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ARTICLE IV - MANAGEMENT
1. The business, property and funds of the Chapter shall be managed and controlled by a Board of Directors composed of President, First vice President, Second Vice President, Secretary, Treasurer, the National Trustee to the National Board of the Association, the Chairman of such Special Committees as may be established and such others as may be elected from among the regular membership, not to exceed a total of eighteen Directors.
2. Directors shall be elected at the Bi-Annual Spring Meeting of even numbered calendar years.
3. Any three officers, one of whom shall be the President or a Vice President, will constitute a quorum to transact ordinary business.
4. Any vacancy occurring in the Board of Directors may be filled by the affirmative vote of a majority of the remaining Directors.
5. The Board of Directors shall decide questions by a majority vote of those present. In case of a tie vote, the presiding officer's vote shall be the deciding one.
6. The meetings of the Board of Directors and of the Chapter shall be conducted in accordance with the rules contained in Roberts Rules of Order Revised" except where inconsistent with these Bylaws. Social gatherings which may stand in lieu of formal meetings need not be so conducted.
ARTICLE V - DUTIES OF OFFICERS
1. The President shall preside at meetings of the Chapter and of the Board of Directors. At his/her discretion, he/she may appoint such committees as he/she deems necessary to carry out the aims of the Chapter.
2. The First Vice President shall perform the duties of the President in his/her absence and such other duties as may be assigned. In the case the President is unable to complete his/her term, the First Vice President shall become President.
3. The Second Vice President shall perform such duties as may be assigned. He/She shall become the First Vice President in the event that office becomes vacant.
4. The Secretary shall keep a record of the names and addresses of all members of the Chapter. He/She shall keep a record of all meetings of the Board of Directors and of the Chapter and shall prepare and preserve the minutes and notices of all such meetings. He/She shall have such authority in transacting the business of the Chapter as granted him/her by the Board of Directors.
5. The Treasurer shall receive all dues, fees, gifts and other funds of the chapter and shall expend, invest or deposit them as directed by the Board of Directors. He/She shall prepare for audit a statement of receipts and expenditures and present such statement at the Annual Meeting and at any other time required by the Board of Directors.
6. The National Trustee to the National Board shall represent and speak for the Chapter at the semi-annual meetings of the National Board each Spring and Fall and shall perform such duties as may be assigned by the President or Executive Director of the Association. The Chapter is authorized to elect a local trustee to sit on the National Board when the number of members in good standing places the Chapter in the top twelve chapters of the Association.
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ARTICLE VI - MEETINGS
1. The Chapter membership shall be invited to assemble on the average of once every other month. Special meetings may be called by the President with the approval of the Board of Directors.
2. Ten percent of the regular members in good standing shall constitute a quorum for formal meetings.
3. The Spring Meeting, even numbered calendar years, is designated as the meeting at which the Board of Directors will be elected by the members.
ARTICLE VII- ELECTIONS
1. Prior to the Spring Meeting in even numbered calendar years, the President shall appoint a nominating committee charged with the task of proposing a slate of qualified members to serve on the Board of Directors commencing with the following Spring meeting. The slate will include the President, First Vice President, Second Vice President, Secretary, Treasurer, Directors and the National Trustee. (See Article VII, par. 4 regarding the Trustee's assumption of office).
2. The names of candidates for the foregoing officers and directors will be presented to the members of the Chapter at the Spring Meeting in even numbered calendar years.
3. Names of candidates may be suggested by any regular member in good standing in writing to the nominating committee. The President shall send a list of all candidates nominated to all regular members prior to the election. Additional nominations may be made from the floor at the annual meeting, provided that the nominee has previously expressed a willingness to serve if so elected.
4. All terms of office will be for two years commencing from the conclusion of the Spring Meeting, even numbered calendar years. The term of office of the Trustee to the National Board will commence with the Spring Meeting of the National Board following his/her election.
5. Elections will be decided by majority voice vote of the members present.
ARTICLE VIII - DUES, EXPENDITURES, GIFTS
1. The membership year shall begin January 1. The Annual Dues shall be set by the Board of Directors and shall be payable on receipt of the notice of the Annual Meeting each year.
2.The Board of Directors is authorized to accept gifts for the purposes within the aims of the Chapter.
3. The Board of Directors may authorize expenditures from the funds of the Chapter to fulfill the aims of the Chapter, within their discretion or as voted by the membership.
4. Neither the Officers, the Board of Directors or any member of the Chapter are authorized, under any circumstances, to obligate the Chapter to make any expenditures in excess of the funds available in the Chapter's treasury.
ARTICLE IX - DISSOLUTION
1. The Chapter maybe dissolved upon a vote to such effect by two-thirds of the members present at a meeting or special meeting, which has as its purpose or one of its purposes, the consideration of the advisability of dissolving the Chapter.
2. In the event of dissolution of the Chapter the assets of the Chapter, after all obligations have been properly paid, satisfied, discharged or adequate provision made therefor, shall be transferred to the National Association for the use and benefit of the United States Naval Academy.
ARTICLE X - AMENDMENTS
1. Any amendment to these Bylaws may be proposed by any member by directing a proposal to the Board of Directors. The Board of Directors is authorized to make, alter or repeal any of the Bylaws of the Chapter, but only by a vote of two-thirds of the whole membership of the Board of Directors at any Meeting of the Board of Directors.
Bylaws-12/97
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